Administration and Finance Department

Division OverviewAdministrationThis division coordinates activities amongst all operating departments, provides oversight of the development of the annual budget, develops policies related to operations, financial and personnel management and operating department goals and objectives. Likewise, all external communications, including statutory notices of meetings and other required communications in addition to the development of newsletters, press releases, social media presence and other outreach is the responsibility of this division.
FinanceThe Finance division is responsible for the administration of all fiscal operations of the Village. These activities include accounting and financial reporting, budget development, treasury management, risk management, payroll services, utility billing, accounts payable and accounts receivable. Also included is Village?wide financial reporting and forecasting, coordination of internal control program, management of the Village’s investment portfolio and collection services/administration/technical support to the Glencoe Golf Club and the Glencoe Public Library, as well as the Police and Fire Pension Funds. This division includes the procurement consolidation of commodities such as supplies, postage, credit card and banking fees to provide centralized oversight of formal bidding and proposal processes.

The Finance division produces various financial reports on a monthly and annual basis. These reports provide valuable information regarding the status of the Village's financials to the Village Board and staff. Proper financial reporting is necessary to maintain our rating as a AAA community by Standard & Poor's. All financial reports are available for download by visiting the Transparency Portal. In addition, pursuant to Illinois Public Act 101-0504, financial information related to the Village's pension cost and participation in the Illinois Municipal Retirement Fund is available here. 
LegalThis division provides legal support to the Village including guidance and direction in the organization’s day?to?day operations. The Village has legal support for Corporation Counsel, labor and prosecution matters.  
Boards and CommissionsThis division is responsible for providing support to other Village Boards and Commissions including the Zoning Board of Appeals/Zoning Commission, Plan Commission, Preservation Commission, Public Safety Commission, Sustainability Task Force and Council for Inclusion and Community. Additionally, this division includes funding for the Village’s community grants program, which supports social agencies in the community.
Human ResourcesThe Human Resources division supports all departments of the Village by managing recruitment and employee onboarding processes, managing position classification and compensation, supporting performance management processes, supporting organization?wide training objectives, leading collective bargaining
processes, overseeing employee benefits programs, supporting employee development and succession planning, and employee relations. The Human Resources division provides staff support to the Public Safety Commission and the Council for Inclusion and Community and leads initiatives related to equity and inclusion
within the organization.
Information TechnologyThis division is responsible for maintaining and supporting the Village’s extensive information technology infrastructure.
Risk ManagementThe Risk Management Division includes the administration of the Village’s liability, property and workers’ compensation insurance program and unemployment insurance. This division works closely with the Village’s insurance provider to coordinate required training, accident reviews, claims administration and assists with process improvements to enhance safety in all departments of the Village.